Manual check against sanction lists

This article describes how to manually screen entities against sanction lists in collana shield and how to interpret the different screening results.

Initial situation

Entities such as customers, vendors, or contacts can be manually screened against the sanction lists available in collana shield.

If an entity has not yet been screened, a question mark is displayed in the collana shield FactBox on the right-hand side of the screen. This symbol indicates that no comparison with sanction lists has been performed yet.

Performing a manual screening

1. Select the desired entity, for example a customer, vendor, or contact.
2. Open the menu in the collana shield FactBox.
3. Select Verify entity.
   

The entity is compared against all available sanction lists.

Screening results and their meaning

No matches

If no entry is found in the sanction lists:

• A green checkmark is displayed in the collana shield FactBox.
• The date of the last screening is set.
• The validity period of the screening is stored according to the configuration.

The entity is considered screened and unobjectionable.

Possible match

If the screening results in a possible match:

• An exclamation mark is displayed in the collana shield FactBox.
• Using the dropdown menu, you can navigate to the entity card of the possible match.

The entity card provides detailed information:

• The address of the entity stored in the system
• The information from the sanction list used for the screening
• The name listed on the sanction list
• Alternative names and aliases
• Address information from the sanction list, if available

If no address information is displayed, it is not included in the respective sanction list.

To avoid false negatives, all names found during a sanction list comparison that cannot be clearly assigned due to missing or incomplete address information are treated as possible matches.

The possible match can be manually resolved on the entity card as Match or OK.

Match

If a manual screening results in a confirmed match (as soon as there is a 90% match with a name on a sanction list and at least two additional screening criteria match):

• A red cross is displayed in the collana shield FactBox.
• The entity is automatically blocked for delivery and invoicing.

Summary

Manual screening in collana shield enables targeted and transparent verification of individual entities against sanction lists. Clear visual indicators of the screening results and detailed insight into the comparison data allow possible matches to be assessed and resolved efficiently.

Additional information: Display screening data directly in lists

In addition, collana shield provides the option to display relevant screening information directly in the customer, vendor, and contact lists in Business Central.

Using personalization, the following columns can be added:

• Match type of sanction check
• Last checked by collana shield

After adding these columns, the lists can be filtered accordingly. This makes it immediately visible:

• which entities have not been screened since a specific date or for a defined period of time
• which entities have a match, a possible match, or are still unscreened

This simplifies monitoring of the screening status and targeted follow-up of flagged records.

Adding columns via personalization

1. Open the desired list, for example the customer, vendor, or contact list.
2. Open Settings in Business Central.
3. Select Personalize.
4. Click + Field to add new fields.
5. Search for shield.
6. Select the columns Match type of sanction check and Last checked by collana shield.
7. Drag and drop the desired columns to the required position in the list.

After completing personalization, the columns are permanently available and can be used for filtering and analysis.